Privacy Policy
I. INTRODUCTION
E500 Sports & Arts Society (“E500”, “we”, “our”, or “us”) is committed to protecting the privacy and security of personal information.
This Privacy Policy explains how we collect, use, store, and protect personal data when you:
● Visit our website
● Register for programs
● Attend events
● Make donations
● Submit inquiries
By using our website or services, you agree to the practices described in this Policy.
II. INFORMATION WE COLLECT
We collect only the information necessary to operate our programs and website effectively.
Personal Information
This may include:
● Full name
● Email address
● Phone number
● Physical address (if provided)
Registration Data
When registering for programs or events, we may collect:
● Participant details
● Age category
● Emergency contact information
● Guardian information (where applicable)
Donation Information
For donations or payments, we may collect:
● Billing details
● Transaction records
● Donation history
Payment processing is handled through secure third-party providers.
Website Usage Data
We may collect limited technical data such as:
● IP address
● Browser type
● Pages visited
● Date and time of access
This information is used for website functionality and analytics.
III. HOW WE USE INFORMATION
We use collected information to:
Program Administration
● Process registrations
● Organize teams and divisions
● Coordinate events
Communication
● Respond to inquiries
● Provide updates
● Confirm registrations
Event Updates
● Notify participants of schedule changes
● Share relevant event information
Sponsorship Engagement
● Communicate with partners and sponsors
● Coordinate community initiatives
Legal Compliance
● Maintain records as required by law
● Protect the safety and integrity of participants
We do not use personal information for unrelated marketing activities without consent.
IV. DATA PROTECTION
E500 implements reasonable administrative and technical safeguards to protect personal information.
Secure Storage Practices
● Data stored in secured systems
● Password-protected platforms
● Limited administrative access
Limited Access
Only authorized leadership or administrative personnel have access to personal data when necessary for operational purposes.
While we take reasonable measures, no system is completely immune to risk.
V. SHARING OF INFORMATION
We do not sell personal information.
Information may be shared only in the following circumstances:
Third-Party Service Providers
We may use secure service providers for:
● Payment processing
● Website hosting
● Email communication
● Analytics services
These providers are required to protect data appropriately.
Legal Requirements
Information may be disclosed if required by law or to protect the safety, rights, or property of E500 and its participants.
VI. COOKIES & TRACKING
Our website may use basic cookies to:
● Improve functionality
● Track general usage patterns
● Analyze site performance
Cookies do not collect sensitive personal data.
You may disable cookies in your browser settings; however, certain website features may not function properly
without them.
We may use basic website analytics tools to understand visitor activity and improve user experience.
VII. CHILDREN'S PRIVACY
E500 provides youth programs and may collect information related to minor participants.
Youth Participation Guidelines
Personal information for minors is collected only for program registration and safety coordination.
Parental Consent
Parents or legal guardians must provide consent for minors participating in programs or events.
We do not knowingly collect personal information from children without appropriate guardian authorization.
VIII. YOUR RIGHTS
You may request to:
Access
● Request a copy of personal information we hold about you.
Correction
● Request correction of inaccurate or outdated information.
Deletion
● Request deletion of personal data where legally permissible.
Requests may be submitted using the contact information below.
IX. CONTACT INFORMATION
For privacy-related inquiries or requests, please contact:
● Name: E500 Sports and Arts Society
● Location: Edinburgh 500, Chaguanas, Trinidad & Tobago
● Email: [email protected]
● Phone: +1 868-335-9754
We aim to respond to privacy requests within a reasonable timeframe.
X. POLICY UPDATES
E500 reserves the right to update this Privacy Policy when necessary.
Revised versions will be posted on this page with an updated effective date. Continued use of our website or services constitutes acceptance of the revised policy.
